Oxford City AC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Oxford City AC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st March 2017.
What we collect
We may collect the following information:
- name and title
- contact information including email address, and emergency contact information
- demographic information such as postcode, gender, medical information
- other information relevant to providing services for our members
What we do with the information we gather
We require this information to be able to contact you and to be able to administer your membership of the club, and in particular for the following reasons:
- Internal record keeping
- We may use the information to shape our policies and future services
- We may periodically send news emails, requests for assistance and information about new competitions which we think you may find interesting using the email address which you have provided
- From time to time, we may also use your information to contact you for other reasons – such as to canvas your opinion about plans for the club, or to ask you to renew or upgrade your membership. We may contact you by email, phone, or mail.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties. We will only use your personal information to contact you, or to communicate essential information about you to our National Governing Body – England Athletics.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to the Club Chairman.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email the Club Chairman as soon as possible. We will promptly correct any information found to be incorrect.